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How are Rules Approved

Rules Process

  1. The Department will identify rules, standards, or guidelines in need of either a change (amendment, rescission, or a new rule) or a rule due for the statutorily required five-year review. Stakeholders may also present proposals, changes, or request reviews of rules.
  2. The Department will develop proposals internally. During this development phase the Department may consult with clinical roundtables and individual stakeholders, convene public meetings, or create ad-hoc committees.
  3. Upon internal approval of a proposal, the department will then conduct a notification and consultation period by posting the proposal to the Department’s “Draft Rules” website and notifying stakeholders through the Department’s “adminrules” email list. The notification and consultation period will be fourteen calendar days, unless circumstances require a different duration, and stakeholders may provide input for the Department’s consideration during this period. 
  4. If the proposed rules have an adverse impact on business, as defined by section 107.52 of the Revised Code, the notification and consultation period may run concurrently with the review of the rule proposal by the Common Sense Initiative Office (CSIO), as warranted by the subject matter of the rule. If the notification and consultation period and the CSIO review run concurrently, the rules shall be posted to the draft rules website with the Business Impact Analysis (BIA), and the review period will be a minimum of fifteen business days. 
  5. During the notification and consultation period the Department may use additional means beyond the email distribution list to gather stakeholder input. The Department may meet with individual stakeholders, convene public meetings, hold public hearings, or create ad-hoc committees.
  6. The Department will review all input received during the notification and consultation period, and may change the proposal as warranted.
  7. At the completion of the notification and consultation period, rules that were not submitted to CSIO concurrently with the notification and consultation period, and which have an adverse impact shall be submitted for review by the CSIO for a minimum of fifteen business days, and the BIA shall be posted to the draft rules website.
  8. Once the proposed rules have passed through the notification and consultation period and the CSIO review, if applicable, the proposed rules may be filed in accordance with either section 111.15 of the Revised Code or section 119.03 of the Revised Code. Public hearings shall be noticed and conducted in accordance with the statutory provisions under which the rules are promulgated.

Proposed guidelines and standards may be adopted as effective at the conclusion of the notification and consultation period. Changes made to rules, guidelines, or standards after the notification and consultation period or the CSIO review do not require another notification and consultation period.