Housing Grants

Applications are currently being accepted through September 15, 2021

Class 2 & 3 Residential Facility Enhancing Quality Program

The recently approved FY2022-2023 State Budget introduced Section 337.90. COMMUNITY INNOVATIONS- appropriation item 336504, Community Innovations, up to $6,000,000 in each fiscal year shall be used for operating expenses that result in improved quality of life for adults with severe mental illness living in Class 2 and Class 3 residential facilities.  OhioMHAS is excited to provide a funding opportunity to enhance quality within all eligible Class 2 and Class 3 Residential Facility operators to provide funds that shall be used for expenses that result in improved quality of life for adults with severe mental illness living in those facilities.

Purpose of Funding

The purpose of the Enhancing Quality Program is to provide ancillary payments to RF2’s and RF3’s for improving the quality of housing serving individuals with severe mental illness by increasing services and supports that help residents live in the community with enhanced personal care services, such as provision of/increasing supervision by trained staff, provision of transportation, minor repairs to support physical housing settings, and other approved items or services that facilitate integrated community living and a homelike environment. This funding is focused on 3 areas that facilitate a quality housing environment: Physical Environment, Programmatic Environment and Safety.

Availability of Funding

  • State Fiscal Year 2022-2023 Biennium: $12 million ($6 Million allotted per fiscal year) for the Residential Facility Class 2 & Class Enhancing Quality Program to improve the quality of life for adults with severe mental illness living in those homes.
  • Funds to be distributed directly to RF2/RF3 operators based upon the eligible number of licensed and occupied beds (Approximately 850 facilities primarily serving the behavioral health population x 6,000 beds). While the final number will be determined by the total number of licensed beds in Ohio at the time of application, and will also be determined by bed occupancy per licensed bed in the home, each licensed and filled bed would receive approximately $983. 
  • Enhancing Quality Funds will be distributed annually. There will be two application deadlines on September 15, 2021 and April 15, 2022. Facilities can apply for either date, but only need to apply once.

Program Eligibility Criteria

Eligible program participants shall meet all of the following criteria:

  • Operators that have been licensed by OhioMHAS as a Class 2 or Class 3 Residential Facility as of September 1, 2020 or earlier for the first application deadline; or March 1, 2021 or earlier for the second application deadline.
  • Operators whose licensure is in good standing with OhioMHAS. Good standing includes, but is not limited to: evidence of a current license that is not expired due to inaction of the operator; absence of a serious substantiated complaint; absence of OhioMHAS regulatory action in progress, i.e. 119 revocation, termination of license, injunction, and correction of deficiencies in any corrective action plan approved by licensure or any other pending legal action.
  • Operators with multiple licensed homes are eligible to apply for each home.
  • Operators who have residents living in the home.
  • Operators of eligible facilities who provide housing to residents with a primary behavioral health diagnoses and who receive services from the public behavioral health system and receive Medicaid, Medicare, or are uninsured.
  • Operators of facilities that resident rent does not exceed $1200/month.
  • Operators will submit a completed Enhancing Quality Program Application, proposed budget for the funds, Assurances, Current W-9 Form, Program Participation Agreement, Proof of Ownership (if applicable), agreement to participate in a random audit and submission of final report that will include data collection and receipts for expenditures.  Failure to comply with any section of the eligibility criteria will result in potential repayment of funding and ineligibility of funds in FY23.

Allowable Uses of Funds

The individuals residing in these homes have incomes at or below extremely low median income from social security/social security disability limiting the amount an individual can pay for room, board and personal care services. This funding is to assist operators in increasing the quality within their facilities and the programming and services available to residents. The allowable uses of funds are:

Physical Environment Uses

  • Items that improve space and make the home feel more home-like such as new furniture, beds, bedding, window coverings and linens.
  • Items that improve space where residents live and engage in activities on a daily basis, such as increased safety features, enhanced outdoor areas, including but not limited to gardening equipment or outdoor furnishings, outdoor smoking area, activity area within home including exercise equipment, games, community space for residents to gather.
  • Up to $5,000 per year for items that fulfill requirements for Ohio Administrative Code (OAC) 5122-30-15 (Housekeeping and Property Maintenance)
    • Minor or cosmetic improvements could include (but not limited to) durable flooring for residents, minor bath upgrades,minor kitchen upgrades, resident living space improvements. Proof of ownership of the home will be required to use funds for minor renovations.

Programmatic Improvements

  • Increased staffing for the needs of residents, such as twenty-four-hour supervision or increase of onsite supervision for individuals who require more assistance in the community setting.
  • Up to $500 for technology equipment (computers, WiFi upgrade in homes, technical skills training) for staff and residents.
  • Activities that promote community integration and support requirements for OAC 5122-30-30 (Social, Recreational and Leisure Activities), which may include:
    • Recreational equipment and activities
    • Transportation costs (bus passes, gas, and insurance) associated with community integration activities
    • Community activities with peer support specialists, recovery coaches, and/or consumer operated centers. Examples include Peer Recovery Center (PRC) annual dues, money to be able to do social activities with a peer specialist that could include things like movies, bowling and gym memberships

Safety

  • Safety in the physical environment with things like security lights and motion detectors outside of the home, fencing, hard wiring of smoke detectors, working locks for resident rooms, and installation of grab bars in bathrooms.

Ineligible Uses of Funds

Ineligible uses of the RF2/RF3 Enhancing Quality Program include, but are not limited to the following:

  • Funds may NOT be used to supplement or supplant those services that are intended to be paid for by resident or funder (RSS, Board subsidy, private pay) which includes rent, utilities, meals/snacks, personal care services, or personal items/clothing/toiletries.
  • Current expenses in the homes annual budget including existing staff time, licenses, or contracts.
  • Major renovations (e.g., structural repairs, major construction or structural additions, roof, etc). This includes items that typically involve permits, zoning and building code restrictions.
  • Operator Personal Expenses- items that are not exclusively for the benefit of the residents.
  • Vehicles (no purchase, no repairs)

Technical Assistance Sessions

OhioMHAS will be offering webinars to provide an overview of the funding opportunity, review of the application and requirements, as well as, opportunity to answer general questions. Please sign up at the links below, you only need to sign up for one webinar.

 

Tuesday, August 17, 2021  2:00 PM  https://attendee.gotowebinar.com/register/7634666112110903567
Friday, August 20, 2021  11:00 AM  https://attendee.gotowebinar.com/register/5434518056163727631
Tuesday, August 24, 2021 3:00PM  https://attendee.gotowebinar.com/register/3175742940711903503
Friday, August 27, 2021  10:30AM  https://attendee.gotowebinar.com/register/4291530639113899023
Monday, August 30 2021   4:00PM https://attendee.gotowebinar.com/register/3557534059806002959 
Wednesday, September 1, 2021  8:00AM https://attendee.gotowebinar.com/register/115089597076552207 
Thursday, September 9, 2021 1:00 PM https://attendee.gotowebinar.com/register/3059563044563019279  

OhioMHAS is partnering with the Ohio Adult Care Facilities Association (OACFA) to provide one-on-one technical assistance for the application and application portal.  Please contact: Lance Cranmer, Associate Director of the Ohio Adult Care Facilities Association at lance@namiohio.org

Application For Funding and Instructions

You will find the link to the application here.

If you are an operator or organization with multiple Class 2 or Class 3 Residential Facilities, you will have to submit one application for each home. Operators will need to meet the eligibility requirements for each home for which they are applying for funding.

Duplicate applications for the same house will be denied.

All information will be posted to mha.ohio.gov/housinggrants.

 

Application Process

The applications will be electronically submitted online. You will find the link for the application here. Paper applications will not be accepted.

  • Eligible operators may apply for funds starting on August 16, 2021.
  • There will be two application deadlines (September 15, 2021 and April 15, 2022), please only choose one date to submit your application.
  • At the time of application, you must have residents residing in the facility. Operators who have at least 50% or more occupancy of their licensed beds will receive the full funding for the total number of licensed beds. For example, a home that has 6 licensed beds, there must be at least 3 beds filled to be eligible to apply for the full funds for 6 licensed beds. Operators with less than 50% occupancy of their licensed beds will receive funds for the beds occupied.
  • Applications will include the following elements:
    • Enhancing Quality Program Application via online submission
    • Proposed Budget for funds (template can be downloaded from the website)
    • Signed Assurances
    • Signed Program Participation Agreement
    • Completed W-9 Form
    • Proof of Ownership (if applicable)
    • Agreement to participate in a random audit
    • Agreement to submit annual report that will include data collection and receipts for expenditures
  • Applications will be reviewed by housing and homeless section to ensure all application and eligibility requirements are met. You will be notified by email if your application needs revisions and/or is denied.

Assurances Addendum

  • Misuse of funds or failure to comply with the eligibility and/or allowable use of funds requirements will and can result in repayment of funding and ineligibility of future funding, or potential legal action for misuse of public funding.
  • If operator closes facility or sells facility within 1 year they must repay funds.
  • Operator must complete and submit on time, the annual report confirming expenditure of funds, required data elements for tracking.
  • Operator must maintain their license in good standing.
  • Operator will agree to participate in a random audit that may include a site visit, documentation of receipts and other documentation that ensures funding is used for intended purpose

Questions

All questions regarding eligibility, application, and the funding process must be submitted to: Housinggrant@mha.ohio.gov. All questions will be answered within 3 Business Days.

Questions regarding license in good standing should be directed to your surveyor.

Timeline

August 17-20, 2021 TA Webinars/Calls (2) See technical assistance sessions for dates and registration link
August 23-27, 2021 TA Webinars/Calls (2) See technical assistance sessions for dates and registration link
August 30 - September 3, 2021 TA Webinars/Calls (2) See technical assistance sessions for dates and registration link
September 9, 2021 TA Webinars/Calls (2) See technical assistance sessions for dates and registration link
September 15, 2021 Application Due by Midnight
September 16 - October 13, 2021 Applicants will be notified if there are revisions needed to application and/or budget
October 15, 2021 All application revisions MUST be submitted to MHAS by Midnight
   

Second round of Funding for those who did NOT Submit in September and/or who did not meet eligibility 

(Dates are tentative)

March 1, 2022 Release of  RFA (only for operators who did not apply for 1st round)
March 14-18, 2022 TA Webinars/Calls
April 15, 2022 Due date of Application
June 3, 2022 Disbursement Request Sent for Processing