Measuring Access Points

OhioMHAS is exploring a new way to collect information on Ohio’s community behavioral health treatment capacity. The tool is being created to collect information on services provided along with available, but unfilled, treatment slots. The benefits of this data collection are to:

  • Planning on the state and local level
  • Analyze information for what communities have service gaps and provide technical assistance to close those gaps
  • Answer inquiries from legislature and media on the capacity of the field

In the early part of the November, there will be a webinar to go through the data collection tool and respond to questions. OhioMHAS is planning on deploying the tool on December 15, 2020. The tool will be active until January 8, 2021. Questions can be emailed to laura.potts@mha.ohio.gov.

Measuring Access Point Survey Instructions - December 14, 2020

The Measuring Access Point (MAP) survey application will open on the Department’s website on Monday, December 14, 2020, and will remain open until Friday, January 8, 2021 at COB. The survey is available at: https://apps.mha.ohio.gov/MAPSurvey/. The MAP survey will capture data from a selected timeframe.  For treatment and recovery support services, the timeframe is Sunday, September 27, 2020 to Saturday, October 3, 2020Counts of Inpatient/Residential services and Recovery Housing will be for a single day, Saturday, October 3, 2020.  All responses are to be framed based on the capacity to serve during that timeframe. The data will be reported on the county level; more information on this and examples are below.

For this survey data should be reported at the COUNTY level.

The county is determined by the physical location of the provider agencies.

Two examples have been provided: 

  • Example 1:  If your agency has 3 locations in 3 counties, you will need to submit 3 separate reports, one for each county.
  • Example 2:  If your agency has 3 locations in 1 county, you will need to submit one report.  You will add all the data together for all 3 of the locations before submitting the information.

The application to capture the data does not allow the user to save the data and return, so please be prepared to fill out the full survey before logging in. Click here for example forms which have been provided for your convenience to prepare for entering the data into the survey tool. PLEASE DO NOT FILL OUT AND RETURN THE ATTACHED FORMS. Input the data directly into the application at https://apps.mha.ohio.gov/MAPSurvey/.

COMMUNITY BEHAVIORAL HEALTH AND TREATMENT PROVIDER

The Department is aware that providers experience seasonal fluctuations due to funding, fluctuations in the frequency of referrals, staff availability, and client availability. For those reasons, the Department is requesting that all providers report on their service capacity for the for a full week of Sunday, September 27, 2020 to Saturday, October 3, 2020. The Department is asking that all participants use this timeframe to enhance the ability to make comparisons across the state

Given constraints created by staffing levels and availability of funding, the survey is requesting data on the maximum number of client service slots your provider agency had available during the week of Sunday, September 27, 2020 to Saturday, October 3, 2020. This number may be different than the number actually served during this timeframe due to unscheduled slots, staff fluctuations and no-shows. The goal of this survey is capture capacity to serve, not actual services delivered. 

The counts in this survey are broken out by service categories and listed in the attached tables (e.g., outpatient services, inpatient services, crisis intervention services, and so on). The Department is also asking that if any service slots are specific age group (under/over 18 years of age) or sex (male/female/either sex) that be reported. 

RESIDENTIAL/INPATIENT CARE SPECIAL INSTRUCTIONS

The number of beds associated with residential or inpatient care, and community residential services will also be captured in this survey on a second table.  However, as beds represent a different type of service than treatment services, this information will be captured for only one day: Saturday, October 3, 2020. If the beds are reserved by client age (under 18 years/18 years and over) or sex, that information will be broken out in the tables where appropriate.

ORGANIZATIONS PROVIDING RECOVERY SUPPORT SERVICES, PEER SUPPORT, RECOVERY HOUSING AND ADULT CARE FACILITIES SPECIAL INSTRUCTIONS

Organizations that provide peer support services will be asked to report the maximum number of individuals the agency could have served during the time frame of Sunday, September 27 to Saturday, October 3, 2020.    

Organizations providing Recovery Housing will be asked to report the number of beds they had on one day -- Saturday, October 3, 2020. In both cases, these numbers may not correspond to the actual number of clients served. These numbers represent the number of slots (or beds) they could have provided if the agency was operating at maximum capacity.

All Organizations will be asked to answer the following:

  • Business or Organization Name
  • Address of Main Location in County
  • Board, if applicable
  • County Served

Questions about the survey can be directed to Laura Potts at Laura.Potts@mha.ohio.gov