Incident Reporting

Incident Reporting guidelines are set in the Ohio Administrative Code (OAC).


Web Enabled Incident Reporting System (WEIRS)

WEIRS is an online incident reporting system for use by community behavioral health providers,  residential facilities (non-Substance Use Disorder), and private psychiatric hospital providers to report both INCIDENTS and Six Month Reportable Data.

In order to access the system, you will need to select one person from your organization to serve as the “external administrator”, which is the individual who is authorized to assign User Roles (level of access privileges) to other staff.  The External Administrator may register up to eight certification or license numbers for one account.  Please note that the system is not yet available for reporting for all AoD only providers.  If you are unable to register, please use the paper form for submission. Click here to register.

Reportable Incident Forms (if not utilizing WEIRS)

Community Mental Health and Alcohol and Other Drug Provider Notification of Incident Form
Licensed Residential Mental Health Provider Reportable Incident Forms
Private Psychiatric Hospital Reporting Form

Licensed residential and certified community agencies must track critical care incidents related to health and safety within their facilities. If not utilizing WEIRS, incident notification reports may be submitted in one of the following three ways:

Instructions for Six Month Reportable Incident Data Report Form