About Licensure and Certification

AboutThe Ohio Department of Mental Health & Addiction Services has statutory and regulatory authority over providers of behavioral health services to Ohio consumers. Separate standards apply depending on the type and level of service provided. The type and level of service is organized in the following manner: Community Behavioral Health AgenciesResidential Facilities and Inpatient Psychiatric Service Providers.

Community Behavioral Health Agencies require certification by OhioMHAS when they provide mental health services that are funded by a community mental health board or when they are subject to department licensure of a residential facility according to section 5119.22 of the Revised Code. Community Mental Health Agencies may also voluntarily request certification.

Residential Facilities (non-substance use disorder (SUD)) require licensure by the department if they operate a publicly or privately operated home or facility serving an individual(s) with mental illness.

Inpatient Psychiatric Service Providers require licensure if they are private psychiatric hospitals providing acute inpatient mental health services.

Information explaining some of the office functions, as well as requirements is included below. For a more detailed explanation of the rules and processes involved in Certification and/or Licensure, a provider interested in obtaining Certification and/or Licensure is encouraged to read the applicable rules.

Bureau of Licensure

The Bureau of Licensure & Certification performs regulatory activities regarding community behavioral health providers, private psychiatric hospitals and residential facilities that provide mental health services and activities to persons with mental illness or a severe mental disability.

Regulatory activities include on-site surveys, inspections and reviews to determine compliance with the applicable administrative rules. Providers are certified every three years, private psychiatric units/hospitals are licensed annually, and residential facilities (non-SUD) are licensed every two years. Entities in compliance are issued a certificate and/or license to conduct specific behavioral health services and activities.

Other activities include technical assistance on the application and survey process; maintenance certification and licensure database; responding to and investigating complaints and concerns related to health and safety and other administrative rule violations, and following up on Private Psychiatric Hospital Incident Notification reports and Community/Residential Incident Notification reports.

Client Rights

An agency applying for certification as a community behavioral health agency must develop a written Client Rights Policy and Grievance Procedure in accordance with Ohio Administrative Code Sections 5122-26-18 and 5122:2-1-02. A copy of the policy must be provided in writing and explained orally at intake or the next appointment. The rights must also be posted in locations that are visible to consumers in each building operated by the agency.