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Licensure of Residential Facilities

Residential facilities require licensure by the Ohio Department of Mental Health & Addiction Services (OhioMHAS) if they operate a publicly or privately operated home or facility serving individuals with mental illness. Residential facilities are licensed every two years. There are three types of Residential Facility License which OhioMHAS can issue:

  • Type 1 – provides Room & Board, Personal Care, and Certified Mental Health services to one or more adults, or children or adolescents
  • Type 2 – provides Room & Board and Personal Care services to one or two adults, or children or adolescents
  • Type 3 – provides Room & Board to five or more adults

Licensure Application

Surveyor Checklists

Incident Notification Form

For the Incident Reporting Forms please click here.

Notice: All agencies / facilities who fax their reportable incidents to OhioMHAS should use fax number (614) 485-9737 starting December 14, 2012. Remember that after December 14, 2012 the old fax number (614) 387-2987 is disconnected and will not work. If you have any questions please Call Rob Nugen, Community Client Safety Manager at (614) 466-9074.

Seclusion and Restraint Report

Report a Complaint

If you wish to submit a complaint concerning a licensed or certified Ohio Department of Mental Health & Addiction Services provider, please complete all applicable fields on the form below and submit. We will respond to all complaints. Thank you.
Complaint Form DMH-LIC-0982 (PDF)

Standards and Rules Webinars

Resident Rights - Residential Facility & Board Client Rights and Grievance Procedure
Presented February 15, 2012, by Kathryn Remer, Consumer Advocacy & Protection Specialist, and Janel M. Pequignot, Chief, Standards Development and Administrative Rules

Seclusion and Restraint: Ohio Administrative Code for Community Mental Health Agencies & Type 1 Residential Facilities
Presented December 19, 2011, by Janel M. Pequignot, Chief, Standards Development and Administrative Rules

Incident Notification & Risk Management Rule Change Webinars
On October 13, 2011 Denise Cole, OhioMHAS Private Psychiatric Services Coordinator and Rob Nugen, OhioMHAS Community Client Safety Manager conducted three webinars to address and explain the upcoming changes to the Incident Reporting rules for private psychiatric hospitals, residential facilities and community agencies. Part 1 is a combined presentation conducted by Ms. Cole and Mr. Nugen addressing definitions and rule changes that are common in all three treatment settings. Part 2 is sub-divided into two breakout sessions: Breakout A: addressed the changes specific to Private Psychiatric Hospitals and Breakout B: addressing changes specific to Community Agencies and Residential facilities. These changes go into effect January 1, 2012.
View Part 1 of the incident reporting rules webinar: Combined Community Mental Health Agency, Residential Facility, and Private Psychiatric Hospitals.
View Slides used in the incident reporting webinar Part 1
View Breakout Session B of the incident reporting rules webinar: For Community Mental Health Agencies and Residential Facilities.
View Slides used in the incident reporting webinar Breakout Session B
View DRAFT incident reporting form

Incident Reporting Requirements Webinar
On July 15, 2011, Janel M. Pequignot, Chief, OhioMHAS Standards Development and Administrative Rules, conducted a webinar to explain the reduced reporting requirements and other revisions to the Incident Reporting Requirements for both Community Mental Health Agencies and Residential Facilities. These revisions went into effect July 1, 2011.
View the Incident Reporting Requirements Webinar
View slides used in the Incident Reporting Requirements Webinar
Instructions for Six Month Reportable Incident Data Report Form